Stoke Lacy Neighbourhood Development Plan Steering Group Meeting 7th October 2020 at 6:30pm over 3CX video call

Attendees: Jo Davies, Ali Parker, Carole Leonard, Meg Warren, James Wilson, Bill Morgan

Also in attendance: Louise Kirkup – (left after item 5)

Apologies: Alma Westwood, Freddie Lewis, Martyn Gillam

Guest: David Lovelace at 7:15

Agenda:

Issues & Options document outstanding items (BM)
1. JW to provide NDP phone line for callers 01885 448 102. Email : comments@stokelacy.co.uk
1. View 3: From Newlands down towards the Bredenbury road taking in Hall Place and the Hop Kiln and across the valley towards Pencombe. The hedge still not cut so not visible. BM will try drone photography if possible.
Community meeting video

FL has circulated the script – BM has suggested some additions regarding next steps. He also suggested there needs to be something which encourages interaction with the project on similar lines to the I&O summary: Your Parish, Your future, Your Say.
1. AP will do the voiceover, and editing, probably using Audacity software. JD to bring the oral history recording mic to the next meeting.
1. AP asked for suggestions for photographs and video footage to supplement the animation.
1. BM emphasized the importance of keeping momentum with this aspect of the project but more time can be devoted once the I&O has been distributed.
Summary with questions and feedback
1. Printer will produce 200 copies of the I&O and JW will print 250 additional questionnaires to go with each document.
1. BM will print a letter from Janet Ivison to accompany the I&O. JD bring guillotine to next meeting.
1. Changes to the document must be CL by tomorrow (8^th) as she wants to collect the printed copies by Wed 14^th in time for the next meeting. Give option to email returned documents to the comments email.
1. Post boxes will be placed at the Village hall and church for return of questionnaires.
1. JW and BM will liaise over posting full and condensed I&O to the website.
1. AP will record answer phone message for the telephone line. JW and AP.
1. MW and JD will be emailed telephone messages and will co-ordinate response to any messages left.
1. LK emphasized the importance of keeping a record of the number of calls and emails received also take a screenshot of the I&O when they appear on the website, as evidence of community involvement.
Parish Council Meeting 14th October
1. Once the parish council has formally approved the document I&O should be distributed on 14^th and 15^th October.
1. JD has produced a list, which has been circulated by email, of households in the parish, these are divided into rounds for each member of the steering group to distribute.

LK left the meeting at 7.15pm

David Lovelace joined the meeting at 7.15pm

David Lovelace (Independent Landscape Historian)
BM – 3 issues need to be established a) What can DL offer to assist specifically with the NDP and the cost? b) Whether AECOM are covering some of the work already c) What can DL offer to the parish council in general?
DL explained briefly about his work as a landscape historian and his work with the CPRE and as an advisor to local NDP groups at Aymmestry and Bartestree and Lugwardine.
He explained he could overlay various typed of mapping to establish areas of local importance such as the motte near Stoke Cross. His costs are £40 p/h. He estimates £320-£400 for the work.
It was agreed that BM/MW will send jpegs of the suggested settlement boundaries and the call for sites and DL will provide a quote as to what his costs would be regarding these areas only.
BM will then check that AECOM are not undertaking similar work.
The group will discuss the quote and whether the work is necessary and affordable to the NDP within the budget.

The meeting closed at 7.45pm

Future meetings

NDP Meetings	Parish Council Mtgs For info.
Date	Time	Location	Meeting details
Wed14th October	18:30	Village Hall	NDP Steering Group	Wed 14th October 19.30
Wed14th October	19:30	Village Hall	Parish Council meeting to approve final version of I&O
Wed21st October	18:30	Video	NDP Steering Group
Wed4th November	18:30	Video	NDP Steering Group
Wed 11th	18:30	Video	NDP Steering Group

November
Wed 11thNovember	19:30	Video / Village Hall	Parish Council meeting
Wed 18th Nov	18:0020:00	Village Hall/Video	Community meetings
Sat21st Nov	10:0014:00	Village Hall/Video	Community meetings
Wed 25thNovember	18:30	Video	NDP Steering Group
Wed 2nd Dec	18:30	Plough?	NDP Steering Group	Wed 9th Dec 19:30
Wed 6th Jan	18:30	Plough?	NDP Steering Group
Wed 20th Jan	18:30	Plough?	NDP Steering Group

Activities and suggested target dates:

Thursday 20th August Send all completed ‘Call for Sites’ proposals to AECOM

(BM)

Monday 31st August Latest version of Issues and Options document

completed and sent to Louise for review (SG & BM) Wednesday2nd September NDP SG – outline format, activities and owners for

Community Meeting (SG)

Friday 11th ~~September~~ Final draft of I&O to Louise

Wednesday 16th September Wednesday 23rd ~~September~~

SG meeting – check progress for Community Meeting preparation (SG)

Final adjustments to I&O

Wednesday 23rd ~~September~~ Video Call with AECOM

Friday 25th ~~September~~ Final comments to Louise (BM)

Monday 28th September

Wednesday 7th October

Distribute final Issues and Options document to Stoke Lacy Parish Council for comments at November meeting (SG)

NDP SG – check impact of communications (SG)

Wednesday 14th October Parish Council approval for Issues & Options doc.

Thursday 15th October Wednesday 21st October

Advertise date of Community Meeting on Village hall & Freddie’s gate etc., (CL, MW)

Possible SG meeting – progress check for Community Meeting and communications (SG)

Wednesday 4th November	NDP SG – check final preparations for Community meeting (SG)
Wednesday 18th November	NDP Community meeting 6pm to 8pm (SG)
Saturday 21st November	NDP Community meeting 10am to 2pm (SG)
November/December	Collate all data from Community Meetings and update NDP documentation (All & LK)
January 2021	Finalise NDP Documentation
February 2021	Community Referendum